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Brian Ingram's E-Portfolio



RCampus


Organization & Planning

PLANNING/ORGANIZATIONAL SKILLS
 
In this Special Topics in Communication: Event Planning (COMM 4800) assignment I was required to be a part of the planning process of a special event and volunter a minimum of 20 hours. The result was a paper about my experience serving as the Executive Producer of the fashion show.
 
 

 

 
 
Brian Ingram
April 16, 2008
Special Topics: Event Planning

Event Participation

 

 

The 36th Annual Kappa Fashion Show

 

 

Introduction
            The Eta Gamma chapter of Kappa Alpha Psi Fraternity, Incorporated has been on the campus of Middle Tennessee State University since 1972. Each year since 1972, the men of Eta Gamma host a signature event. This event is the Kappa Fashion Show. The chapter actively recruits people from the campus and surrounding area to participate. Local vendors are also encouraged to showcase clothing from their stores in the show. The proceeds from the event are donated to the fraternity’s national philanthropy, St. Jude’s Children’s Hospital. As a Spring 2006 initiate of the fraternity, I have always wanted to play a role in this event. I started last year as co-chairman and this year assumed the role as Executive Producer of the event.
            This year’s show was called “The 36th Annual Kappa Fashion Show: The Epitome of Fashion”. It was held in the Middle Tennessee State University Recreation Center on April 4, 2008 at 7 p.m. This year’s event was unique from any other show the chapter has done because it included the presentation of our newest initiates immediately following the show. As the event’s Executive Producer my roles before, during, and after the show included (but were not limited to): working/securing all the vendors and venues, coordinating practice dates, ticket prices/collection of money, set up/break down, and insuring the overall show ran smoothly. Planning for the event started in late December when I began meeting with the show’s choreographer about the overall vision I had for the show. The planning time line was as follows:
 
December                   
  • Met with Show Choreographer about the vision of the show. (1.5 hours)
  • Created budget and timeline to work with, also begin determining how many volunteers would be needed for the actual event.
 
February                     
  • Began contacting vendors, venues, and scheduling practice dates. (2 hours)
 
March                         
  • Model Auditions (2 hours)
  • Practice begins. Practice is held every Sunday, Tuesday, and Thursday until the week of the show, at which point it is held every night. (28 hours)
 
April                           
  • The day of the show I arrived at the Recreation Center at 10 a.m. and left at 12 a.m. The day consisted of insuring Production Services set up on schedule, models arrived on time, setting up/taking down chairs, and returning the Recreation Center to its original format. (14 hours) The day after the show I was responsible for returning all of the clothes to each of the respective vendors. I also sent out thank you notes as well. (4 hours).
 
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