The
name of this organization shall be Miramar International Club
The
purpose of Miramar International Club is to provide a community for
International students and a place to share, learn, and enjoy different
cultures for all members. Miramar International Club shall be primarily social
and educational for its orientation and activities.
Membership
in Miramar International Club shall be open to those people who are interested
in the purpose of the Club (See Article II), willing to share and enjoy with,
support and develop the Club. Everyone who is a student in the San Diego
Community College District is welcome to join.
This
organization has not yet affiliated with any other associations.
The Executive Board
A. The governing body of
this organization shall be known as the Executive Board of Miramar
International Club.
B. The Executive Board
shall be composed of
1. President
2. Vice-President
3. Secretary(if needed)
4. Treasurer(if needed)
C. No person shall hold
more than one (1) position on the Executive Board.
D. Each member of the
Executive Board shall have one (1) vote.
The Duties of the
Officers shall be:
1. President
With the help of the other Officers, organize meetings and
activities, run meetings, prepare the meeting agenda, taking notes on any new
ideas presented and tracking minutes at each Club meeting, present speakers,
act as a sounding board for ideas and opinions, vote on Executive decisions, ect
2. Vice-president
With the help of the other Officers, promoting the Club,
recruiting members, handling all funds in Miramar International Club account,
generate any check request, keeping track of Club expenses and profits earned,
run meetings and activities in President’s absence, act as a sounding board for
ideas and opinions, vote on Executive decisions, ect
3. Secretary(if needed)
With the help of the other Officers, taking notes on any new
ideas or opinions presented, tracking minutes at each Club meeting, act as a
sounding board for ideas and opinions, vote of Executive decisions, ect
4. Treasurer(if needed)
With the help of the other Officers, handling all funds in
Miramar International Club account, generate any check request, keeping track
of Club expenses and profits earned, taking notes and tracking minutes at each
Club meeting in Secretary’s absence, act as a sounding board for ideas and
opinions, vote on Executive decisions, ect
The
Power of the Executive Board
The
Executive Board shall have the power to:
A. Enact all ordinances
binding upon all members of the Club.
B. Fix penalties for the
violation of these same ordinances, and to execute the penalty.
C. To ratify by majority
vote of its members, excluding the President appointments and dismissals of the
President.
D. Fill by appointment any
vacancy of the Executive Board’s elected members until such time as the
President shall call a special election to fill such vacancy.
E. Call for a meeting of
the Executive Board or of the Club at the request of the members of the
Executive Board.
Limitations
of the Power of the Executive Board
A. Enact any post-facto
ordinance.
B. Executive any penalty
not authorized by lawfully enacted ordinance.
Power
of the Members of the Club
The
members of the Club, being lawfully convened, shall have the power to:
A. Amend this Constitution
or its Bylaws.
B. Dismiss from Officer by
a 2/3 vote of its entire voting membership any Officers of the Executive Board
of the Club.
C. Call a general meeting
for the Club upon presentation of a petition demanding such a meeting, signed
by 2/3 of the membership and the requirement of being lawfully convened shall
be waived in such an instance.
A. The faculty advisor
shall be appointed by President and shall be subject to approval of the
Executive Board.
B. The faculty advisor
shall be appointed for one academic-year term.
All
candidates for elective office of the Executive Board of the Club and all other
must be members of the Club and must have qualified themselves for full
participation in the activities of the Club.
A
quorum shall consist of 2 of the members of the Executive Board.
A. A majority vote of a
quorum shall be necessary for the passage of legislation, with the exception of
special legislation, which shall be voted upon by the members of the Club who
shall be present at general meeting of the Club called by the Executive Board.
B. A simple majority vote
of those members of the Club present at a general meeting of the Club shall be
required for the passage of special legislation.
This
Constitution or its Bylaws can be amended in the following way:
A. Any member of the Club
who is entitled to full participation in its activities may, at a general
meeting of the Club, submit to the Club
a proposed amendment or:
B. Any member of the
Executive Board may, at a meeting of the Executive Board, submit to the Board a
proposed amendment.
C. The Executive Board must
approve the proposed amendments by a majority vote of its members.
D. The Club President must
then prepare copies of the portion of the Constitution or its Bylaws to be
amended, and the proposed amendment, to be submitted to the members of the club
at the next general meeting of the club after the amendment has been approved
by the Executive Board.
E. The proposed amendment
must be before the Club for a period of 7 days.
F. A majority of votes cast
shall be necessary for the adoption of an amendment to this Constitution.
All
purchases, services, contracts, or projects must follow the guidelines and
policies adopted by the Board of Trustees of the San Diego Community College
District pursuant to pertinent sections of the Education Code.
Purchase
of supplies and equipments involving club funds shall follow the same procedures
as the Miramar College Business Office.
All
expenditures must be approved by a majority vote of the Executive Board.
A. The approved expenditure
must be reflected on the minutes of the official meeting during which the cote
took place.
B. An Associated Student
requisition must be completed and submitted to the office of Student Affairs.
Signatures of the following must be obtained :
1. The Club President or
Vice-President
2. The Club Advisor
3. The Dean of Student
Affairs
C. All payment must be
justified by itemized invoices or receipted bill accompanied by the receiving
copy of the purchase order.
D. For all activities,
where the cost of the function is uncertain, a requisition may be drawn for
part or for the full amount anticipated. A complete and fully detailed report
signed by the Advisor or Director, together with verifying receipts and unused
cash balance, must be returned to the approval. Promptness in returning the
receipts is essential. Failure to make such a report shall forfeit the right of
further drawing of funds by the violating organization or person.
E. The approved expenditure
must be reflected on the minutes of the official meeting during which the vote
took place.
F. The Club will assume not
responsibility for expenditures made without proper authorization SECURED IN
ADVANCE. Individuals who make purchases or expend funds without advance
authorization does so at their own risk.